South Texas College

Job Announcement # 2008 – 2025

Job Title: COORDINATOR OF DEGREE/CERTIFICATE & COMPLETION

Department: Student Services and Development

Reports To: Vice President

FLSA Status: Non-exempt

Salary: $34,000/year minimum

Starting date: Immediately

Closing date: Open until filled. Screening to begin January 21, 2008

SUMMARY

Responsible for monitoring, reviewing, analyzing, and facilitating students' progress towards graduation/completion, and is ultimately responsible for ensuring that the College's student information system (Banner) accurately reflects students' progress toward graduation/completion and their graduation/completion status once they have graduated/completed a program of study.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Ensures successful implementation of graduation/completion initiatives for the Division of Student Services and Development

2. Works closely with the Registrar, Division Deans, Program Chairs, and other offices to ensure students' degree requirements are timely

3. Works closely with the Division Deans and Program Chairs to ensure clear and concise communication with students and Program Chairs about applying for graduation and their progress towards meeting graduation requirements, once they have applied for graduation

4. Works collaboratively with Information Systems to leverage technology, including Banner and Ad hoc reporting, to facilitate students' progress toward graduation/completion including the identifying of potential graduates/completers

5. Works collaboratively with partner institutions of higher education in order to facilitate reverse transfer for students who have transferred prior to College graduation/completion

6. Maintains records in accordance to STC records retention plan

7. Maintains database of potential graduates/completers; generates and reviews reports with academic departments/programs in order to ensure accuracy and efficiency of College graduates/completers

8. Assists students with individual situations related to completion of graduation requirements

9. Works with the College's Uniform Recruitment and Retention Strategy initiatives specific to graduation/completion in order to facilitate the success rates for the Texas Higher Education Coordinating Board's Closing the Gaps by 2015 Plan

10. Assists the Vice President with the Division Institutional Effectiveness (IE) plan segments specific to graduation/completion

11. Maintains student progress and contacts using database system for performance documentation and provides weekly and monthly qualitative reports on student progress toward graduation/completion

12. Collaboratively develops student graduation/completion strategies and plans for consideration by the Vice President and other College stakeholders

13. Directly contributes to increased graduation/completion success as measured by increased graduation/completion rates

14. Works collaboratively with the Office of Institutional Research and Effectiveness to track student graduation/completion rates by Program, Division, and Campus

15. Ensures that departmental objectives are established on an annual basis and that those objectives are aligned with the institution's and the division's functions and objectives

16. Promotes positive morale and teamwork within the division, consistent with the College's mission, philosophy and goals

17. Serves on College-wide committees as appropriate and as appointed by the Vice President

18. Performs other duties as assigned by the Vice President

SUPERVISORY RESPONSIBILITIES

Supervises assigned staff

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Experience in working with populations who have faced economic, academic, or physical obstacles to education is preferred

2. Organizational and writing skills should be well developed

3. Experience with SCT Banner Student Information System highly preferred

4. Bilingual, English-Spanish preferred

5. Ability to work a flexible schedule, i.e. days, evenings and/or weekends

6. Must be able to travel to various locations to work and must have a valid Texas driver's license and proof of liability insurance

7. Demonstrated ability to interact effectively with a diverse, multi-cultural student, faculty, and staff population

8. Excellent communication and interpersonal skills and a demonstrated commitment to the community college philosophy of education

EDUCATION and/or EXPERIENCE

*Bachelor's degree required; Masters degree preferred.

*Three years of community college experience preferred

LANGUAGE SKILLS

Ability to read, analyze, and interpret documents related to graduation/completion; professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of students, faculty, staff, administrators and the general public.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

HOW TO APPLY: Submit letter of application, STC application, resume, copies of

transcripts (official transcripts required BEFORE assignment begins) and five professional

references with addresses and phone numbers to:

SOUTH TEXAS COLLEGE

OFFICE OF HUMAN RESOURCES

PO BOX 9701

McAllen, TX 78502

No person shall be excluded from participation in, denied the benefits of, or be subject to discrimination under any program or activity sponsored or conducted by South Texas College on the basis of race, color, national origin, religion, sex, age, veteran status, or disability.

Position #82025