Job
Announcement #2010-2010
Job Title: CONTRACT
SPECIALIST
Department: Purchasing
Reports To: Assistant
Director
FLSA Status: Nonexempt
Salary: Commensurate with Education
& Experience
Starting Date:
Immediately
Closing Date:
Open until filled. Screening to begin September 1, 2009
SUMMARY
Coordinates activities
involved with contracts such as review and engages in initial contract
negotiations with vendors, draft contract terms and conditions for agreements.
ESSENTIAL DUTIES AND
RESPONSIBILITIES include the
following. Other duties may be assigned.
1. Serves as lead contract negotiator with STC
vendors/contractors on initial contract negotiation and on amendments to
contracts
2. Notifies contractors by telephone,
face-to-face meetings, and/or in writing, on potential or actual breach of
contract terms and conditions
3. Assists clients in articulating and
obtaining approvals for contract changes
4. Supports the continuous improvement of
standard agreement forms
5. Implements a uniform transmittal process for
all STC contracts
6. Takes responsibility for drafting
nonstandard terms for contracts as necessary
7. Manages internal training related to
contracting processes
8. Drafts contract terms and conditions for
Purchase Agreements, Software License Agreements, Professional Services
Agreements, Maintenance and Support Agreements and other agreements
9. Establishes and maintains boilerplate
contract templates to ensure goods and services are contracted for in accordance with STC policies and procedures
10. Assists STC departments
in articulating and obtaining approvals for contract changes; participates in
contract disputes and resolution processes
11. Prepares standard STC
contract forms after award of contracts is made by Board of Trustees and
submits to vendors for execution
12. Keeps current on
changes in laws that affect the department and modifies procedures for the
department accordingly
13. Reviews and approves
online requisitions for compliance and completeness
14. Assists
the Assistant Director and Director with special projects
15. Works closely with the
Director and Assistant Director on updates to procurement guidelines and
procedures
16. Maintains files and
records of all contracts
17. Performs other duties
as assigned
QUALIFICATIONS To
perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative
of the knowledge, skill, and/or ability required. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential
functions.
1. Demonstrated knowledge of current laws and
college policies regarding purchasing
2. Excellent communication, customer service
and analytical skills
3. Ability to function well under time
constraints and deadlines
4. Ability to operate automated office
equipment; PC skills including word processing and spreadsheets
5. Excellent negotiating skills
6. Demonstrated problem solving skills
EDUCATION and/or
EXPERIENCE
*Bachelor Degree in
Business, Public Administration or Accounting is required
*Minimum of three years
experience in a public entity, school district, or nonprofit agency purchasing
department is required
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals,
professional journals, technical procedures, or governmental regulations. Ability to write reports, business
correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from
groups of students, managers, customers, and the general public.
PHYSICAL DEMANDS The
physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
While performing the duties
of this job, the employee is regularly required to use hands to finger, handle,
or feel and talk or hear. The employee
frequently is required to stand, walk, and sit.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this
job include close vision, distance vision, and ability to adjust focus.
REASONING ABILITY
Ability to apply common
sense understanding to carry out instructions furnished in written, oral, or
diagram form. Ability to deal with
problems involving several concrete variables in standardized situations.
WORK ENVIRONMENT The
work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
The noise level in the work
environment is usually moderate.
HOW TO APPLY: Submit
letter of application, STC application, resume, copies of transcripts (official
transcripts required BEFORE assignment begins) and five professional references
with addresses and phone numbers to:
SOUTH TEXAS COLLEGE
OFFICE OF HUMAN RESOURCES
PO BOX 9701
McAllen, TX
78502
No person shall be excluded from participation in, denied the benefits
of, or be subject to discrimination under any program or activity sponsored or
conducted by South Texas Community College on the basis of race, color,
national origin, religion, sex, age, veteran status, or disability.
Position #709580