South
Texas College
Job
Announcement #2010 - 1010
Job Title: ADMINISTRATIVE
ASSISTANT
Department: Division
of Math & Science
Reports To: Division
Dean
FLSA Status: Non-Exempt
Salary: Commensurate with Education
& Experience
Starting Date:
Immediately
Closing Date:
Open until filled. Screening to begin September 1, 2009
SUMMARY
The Administrative
Assistant provides administrative support to the Director and the office staff
by performing the following essential duties and other duties as assigned.
ESSENTIAL DUTIES AND
RESPONSIBILITIES include the
following. Other duties may be assigned.
1. Provides administrative support and
assistance to the Director
2. Facilitates communications, planning and
follow-up on administrative matters.
3. Processes confidential information and
coordinates various projects.
4. Manages administrative and clerical affairs
of the Director
5. Coordinates Director's schedule; makes
appointments; coordinates travel arrangements; schedules meetings; takes
minutes for meetings
6. Assists with compiling, typing and tracking
assessment reports
7. Assists IE plan writers with maneuvering the
online assessment management application for data input and output
8. Assists with maintaining the IEA website
9. Assists with annual budget development and
subsequent preparation and tracking of requisitions and purchase orders;
interacts extensively with the Business Office and purchasing staff
10. Orders and maintains
supplies and arranges for equipment maintenance
11. Coordinates
projects/reports with other departments and divisions
12. Manages and/or monitors
multiple projects and coordinated tasks, with some weekend and evening work
required to meet strict deadlines.
13. Handles inquiries and
exercises sound judgment in referral of inquiries to appropriate staff
14. Seeks to solve
problems, address concerns, and plan ahead with great attention given to
customer service, project quality, and exact detail.
15. Performs other duties
as assigned
QUALIFICATIONS To
perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative
of the knowledge, skill, and/or ability required. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential
functions.
1. Possesses excellent oral, written and
interpersonal communication skills
2. Possesses a strong background in computers
and office automation, including word processing, spreadsheets, database,
Excel, PowerPoint and knowledge of the Windows environment
3. Strong proficiency in English
4. Ability to prioritize, organize and complete
multiple tasks
5. Demonstrated ability to interact effectively
in a diverse, multi-cultural population
6. Ability to work independently as well as a
team player within department and with others
7. Interacts with the public in a positive
manner and answer questions regarding departmental matters
8. Possess good critical-thinking and
problem-solving skills
EDUCATION and/or
EXPERIENCE
*Associate's degree or
minimum of 60 college hours preferred.
*Minimum of three years
work experience in a professional work setting, preferred.
LANGUAGE SKILLS
Ability to read and
interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals.
Ability to write routine reports and correspondence. Ability to speak effectively before groups of
students, customers or employees of organization.
PHYSICAL DEMANDS The
physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
While performing the duties
of this job, the employee is regularly required to sit; use hands to finger,
handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to
stand and walk. The employee must
occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, and
ability to adjust focus.
REASONING ABILITY
Ability to apply common
sense understanding to carry out instructions furnished in written, oral, or
diagram form. Ability to deal with
problems involving several concrete variables in standardized and non-standardized
situations.
WORK ENVIRONMENT The
work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
The noise level in the work
environment is usually moderate.
HOW TO APPLY: Submit
letter of application, STC application, resume, copies of transcripts (official
transcripts required BEFORE assignment begins) and five professional references
with addresses and phone numbers to:
SOUTH TEXAS COLLEGE
OFFICE OF HUMAN RESOURCES
PO BOX 9701
McAllen, TX
78502
No person shall be excluded from participation in, denied the benefits
of, or be subject to discrimination under any program or activity sponsored or
conducted by South Texas Community College on the basis of race, color,
national origin, religion, sex, age, veteran status, or disability.
Position #701416